Alaska

Alaska Annual General Meeting Requirements for Condos, Co-Ops, and HOAs

It can be frustrating and impossible to schedule an annual meeting or board meeting for an association that everyone can attend. Coordinating schedules for a meeting is a hassle, and it also creates problems with quorums.

Is there a better way to hold your annual meetings? BuildingBoard can help.

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Population

731,545

Housing Units

319,854

Owner Occupied

64.30%

Associations

< 1,000

Simplify Your Board Meetings in Alaska With BuildingBoard

With BuildingBoard, you can hold your annual meetings and board meetings remotely. Members and directors can join live sessions to participate with individuals that can attend in person. They can ask questions and vote electronically. 

Our easy-to-use platform does not require your members or directors to download software or apps. They can access the live meeting and vote by merely visiting a website. BuildingBoard gives them the ability to attend meetings from wherever they may be located.

Explore the Requirements

Risks of Missing a Quorum in Alaska

Missing a quorum creates problems for the association and the board. For example, board members must reschedule the meeting and send new notices to encourage members to attend. In addition, without a quorum, the association cannot conduct business or elect new board members.

When people can attend remotely, they may be more likely to participate in annual meetings, which could avoid missing a quorum.

Annual General Meeting Requirements

The annual meeting is held to conduct business that impacts the entire community. However, these meetings may also provide owners and shareholders the opportunity to voice concerns or issues.

Condos

The Alaska Horizontal Property Regimes Act applies to property that submits to the Act by recording a declaration in the district in which the property is located. 

The Act does not explicitly discuss annual meetings, voting, proxies, or quorums. However, the bylaws should address these issues in detail.

Co-Ops

Co-ops may be organized and governed by the Alaska Cooperative Corporation Act. According to the Act, Section 10.06.420 of the Business Corporations statutes govern voting in a cooperative under this Chapter. According to the section:

  • Shareholders may vote in person, by proxy, by remote communication, or by an authorized attorney in fact
  • Meetings of members should be held annually
  • The board should give notice of meetings at least seven days, but not more than 30 days before the meeting date
  • Mailed ballots may be used per the bylaws and statutes
  • Delegates may vote for shareholders if the bylaws create districts and the election of delegates
  • Ten percent of the voting members constitute a quorum for an annual meeting unless the bylaws provide for a greater number

The co-ops may be subject to other provisions of the Business Corporations code as applicable.

HOAs

Most common interest properties created after January 1, 1986, are subject to the Alaska Uniform Common Interest Ownership Act. Applicable provisions of the Act that apply to annual meetings include, but are not limited to:

  • Meetings of the association are to be held once per year
  • Notice of the annual meetings should be given to members at least ten days before, but not more than 60 days before the meeting date
  • A quorum equals 20 percent of the persons entitled to cast votes in the election of the executive board unless otherwise provided by the bylaws
  • Members may cast their votes by proxy

If a board is unsure whether this Act applies to their association, the articles or bylaws should provide under which law the association was formed.

Virtual Annual Meetings in Alaska

The laws governing homeowners associations do not specifically address remote meetings. However, that does not mean that an association cannot allow remote access to board meetings or annual meetings. Board members should consult their legal counsel to determine if remote access or virtual meetings are permitted under Alaska law or their bylaws and articles.

Hold Your Alaska Annual Board Meetings Virtually with BuildingBoard

BuildingBoard is easy to use, convenient, and avoids problems reaching quorums. Schedule your meeting, invite members via email, and conduct the vote on the day of the meeting. Your members vote via their smartphone or computer.

Are you ready to simply your annual meetings? Contact BuildingBoard to learn more about our services and to schedule a demo.

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