It can be frustrating and impossible to schedule an annual meeting or board meeting for an association that everyone can attend. Coordinating schedules for a meeting is a hassle, and it also creates problems with quorums.
Is there a better way to hold your annual meetings? BuildingBoard can help.
With BuildingBoard, you can hold your annual meetings and board meetings remotely. Members and directors can join live sessions to participate with individuals that can attend in person. They can ask questions and vote electronically.
Our easy-to-use platform does not require your members or directors to download software or apps. They can access the live meeting and vote by merely visiting a website. BuildingBoard gives them the ability to attend meetings from wherever they may be located.
Missing a quorum creates problems for the association and the board. For example, board members must reschedule the meeting and send new notices to encourage members to attend. In addition, without a quorum, the association cannot conduct business or elect new board members.
When people can attend remotely, they may be more likely to participate in annual meetings, which could avoid missing a quorum.
The annual meeting is held to conduct business that impacts the entire community. However, these meetings may also provide owners and shareholders the opportunity to voice concerns or issues.
The Act does not explicitly discuss annual meetings, voting, proxies, or quorums. However, the bylaws should address these issues in detail.
Co-ops may be organized and governed by the Alaska Cooperative Corporation Act. According to the Act, Section 10.06.420 of the Business Corporations statutes govern voting in a cooperative under this Chapter. According to the section:
The co-ops may be subject to other provisions of the Business Corporations code as applicable.
Most common interest properties created after January 1, 1986, are subject to the Alaska Uniform Common Interest Ownership Act. Applicable provisions of the Act that apply to annual meetings include, but are not limited to:
If a board is unsure whether this Act applies to their association, the articles or bylaws should provide under which law the association was formed.
Many homeowners associations are organized as nonprofit corporations. If so, the provisions of the Nonprofit Corporation Act could apply. Applicable provisions of the Act that apply to annual meetings include, but are not limited to:
Actions required under this chapter to be taken at a meeting of members may be taken without a meeting, upon consent in writing signed by all members entitled to vote on the matter.
The laws governing homeowners associations do not specifically address remote meetings. However, that does not mean that an association cannot allow remote access to board meetings or annual meetings. Board members should consult their legal counsel to determine if remote access or virtual meetings are permitted under Alaska law or their bylaws and articles.
BuildingBoard is easy to use, convenient, and avoids problems reaching quorums. Schedule your meeting, invite members via email, and conduct the vote on the day of the meeting. Your members vote via their smartphone or computer.
Are you ready to simply your annual meetings? Contact BuildingBoard to learn more about our services and to schedule a demo.
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