Homeowners associations in Kansas generally are required to have annual meetings and regular board meetings. However, scheduling these meetings can be frustrating. Choosing a date that coordinates with the schedules of all directors is nearly impossible. It is impossible to choose a meeting date that all members will attend.
Could there be a better way to hold association meetings that encourage greater attendance? Yes, BuildingBoard has a better way.
BuildingBoard is an easy-to-use platform that allows members and directors to attend live annual meetings or board meetings remotely. They do not need to download software or apps. All they need is access to an internet browser. The process is simple and user-friendly. They can participate in the meeting and submit votes electronically. Remote access to live meetings encourages greater participation in the association.
Missing a quorum can be costly and time-consuming, as well as frustrating. You need to reschedule the meeting, send new notices, and hope you have enough people attend the meeting to reach quorum. Until then, you cannot conduct any association business. Allowing remote access to association meetings can be the solution to quorum problems.
The annual meeting is held to conduct business that impacts the entire community. However, these meetings may also provide owners and shareholders the opportunity to voice concerns or issues.
The association shall hold an annual meeting of members at a time, date, and place stated in the bylaws. Notice of the annual meeting must be given to members at least ten days before the meeting, but not more than 60 days before the meeting date.
The bylaws may state a quorum that is required to conduct business at the annual meeting. If not, the Act provides that a quorum equals 20 percent of the votes in the association. To meet the quorum requirements, the members entitled to cast votes must be:
The quorum for a board meeting is the number of people required to cast a majority of the votes on that board.
Unless the bylaws or articles prohibit certain types of voting, a member may vote in person, by absentee ballot, secret ballot, proxy, or electronic or paper ballot when a vote is conducted without a meeting. During a meeting, votes may be taken by standing, a voice vote, a show of hands, or another method.
Several other laws could impact homeowners associations. For example, the Apartment Ownership Act could apply to some condominium associations that elect to be subject to the Act. In addition, townhouses with associations could be subject to the Townhouse Ownership Act.
Many homeowners associations are organized as nonprofit corporations. Therefore, they may be subject to some of the provisions of the Corporations Act.
Because a homeowners association may choose to be governed by one or more sections of the Kansas Code, directors should review their articles and bylaws with their lawyers to determine the specific laws that govern their policies and procedures for annual meetings and board meetings.
Section 58-4611(f) of the Uniform Common Interest Owners Bill of Rights Act states that meetings of unit owners may be held by telephonic, video, or another conferencing process if allowed by the declaration or the bylaws. Likewise, Section 58-4612(g) of the Act states that the board of directors may also meet by remote means unless prohibited by the bylaws or declaration.
BuildingBoard is easy to use, convenient, and avoids problems reaching quorums. Schedule your meeting, invite members via email, and conduct the vote on the day of the meeting. Your members vote via their smartphone or computer.
Are you ready to simply your annual meetings? Contact BuildingBoard to learn more about our services and to schedule a demo.
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