Choosing a date for your annual meeting can be more complicated than balancing the annual budget. Coordinating schedules can be impossible. Asking for suggestions for dates could result in a month’s full of suggested dates. Scheduling dates for board meetings can be just as challenging.
There must be a better way to hold an annual meeting that encourages members to attend and participate.
BuildingBoard has created a platform that allows your members and directors to attend meetings remotely. The system is easy to use and does not require you to download apps or software. Your members can attend, participate, and vote during live members’ meetings from work, home, or even during their vacation. All they need is access to the internet.
Missing a quorum is frustrating. You spent time and money scheduling a meeting, but you cannot conduct any business. Because you do not have a quorum, you must reschedule the meeting, send new notices to members, and hope for better attendance next time.
Being unable to conduct association business can also create problems for the community. You can avoid quorum issues by allowing members to attend meetings remotely. Members are more likely to participate in meetings if they are not required to attend the meeting physically.
The annual meeting is held to conduct business that impacts the entire community. However, these meetings may also provide owners and shareholders the opportunity to voice concerns or issues.
Most homeowners associations in Wyoming are organized as nonprofit corporations. Therefore, they would be subject to the provisions of the Nonprofit Corporations Act.
Some of the provisions of the Nonprofit Corporations Act that could impact an association’s annual meeting include:
The statute states that annual and regular meetings are held at the place indicated in the bylaws. If no location is stated in the bylaws, the meeting is held and the corporation’s principal office.
The Condominium Ownership Act governs condominiums created in the state. The statute defines the ownership of units within a condominium property. In addition, it defines common elements and addresses tax issues. The statutes do not refer to annual meetings, quorums, voting rights, or proxies.
The Nonprofit Corporation Act nor the Condominium Ownership Act addresses remote meetings for members.
However, §17-19-820 of the Nonprofit Corporation Act states that the board of directors may conduct meetings through the use of any means of communication that allows directors to communicate with each other during the meeting. Directors who participate in the meeting remotely are considered present in person for the meeting.
Boards of directors can seek legal counsel to determine if their bylaws and state law permit members to attend meetings remotely.
BuildingBoard is easy to use, convenient, and avoids problems reaching quorums. Schedule your meeting, invite members via email, and conduct the vote on the day of the meeting. Your members vote via their smartphone or computer.
Are you ready to simply your annual meetings? Contact BuildingBoard to learn more about our services and to schedule a demo.
